Board Meeting Tips – How to Get the Most Out of Your Meetings

A well-crafted question from an Board Member is often all it takes to begin a productive discussion. The ideal is for discussions to make up the majority of time spent at the board meetings. This is how you will tell if the meeting was productive and useful.

It’s important to remember that the majority of the time during a board meeting is dedicated to “have-tos” and other reports. Spending too much time on these topics could quickly sabotage the focus of the meeting. To avoid this, it is best to start with the most important subjects. This assures that the most important discussions can be held when everyone is fresh and ready to share their ideas.

The sharing of photos and videos inspirational of your company in action is a way to keep the discussion going. This is particularly beneficial during financial discussions when it can be difficult to keep motivated.

It’s also essential that board members remain attentive during the meeting. They should switch off their phones, or put them on silent, and refrain from interrupting other members while they’re speaking. This is a good way to conduct business, but it’s particularly important when the board meets in person.

It is important to distribute the agenda and other materials weeks (if not months) prior to the meeting in order to allow the Board time data room for due diligence to review them. They will be able to discuss and decide when they arrive at the meeting.